For a lot of us, party planning can feel like a daunting and stressful experience that we’d much rather leave to the experts. But if you’re ready to take on the challenge, our think-ahead steps will ensure your big bash goes off without a hitch — so you can enjoy the festivities and some quality time with your special guests.

What do you need to plan a party? A guide to throwing a successful event

A month before, or even more: 

  1. A time and place

    First up on the party planning checklist is selecting a venue, along with the date and time. For the best turnout, keep your calendar flexible and check in with many of your guests before sending out the invitation to ensure the chosen date works for them.

  2. Budget, theme, your guest list and venue

    Choose what type of party you’d like to host and purchase your decorations in advance, so there are no last-minute stressors. Then finalise your guest list and create your invitations. This should always include the date and time, dress code and party theme. Once your guests have saved the date, determine whether you wish to host the party at your home or hire a venue. If you have no idea how to plan a birthday party, we suggest opting for the latter and letting someone else take on the hard work for you. Someone like us!

  3. Booking entertainment 

    Whether you’re looking to hire a DJ, a band, or a photo booth for your guests to enjoy, book these options in advance and be sure to let the venue manager know what you have in store for the night prior to the event.

  4. Organising the food

    Whether you have a friendship group filled with fussy eaters or guests who have necessary dietary requirements, consider everyone’s needs before finalising your menu. If you’re organising your food through a catering company, be sure to let them know in advance before they propose a menu.

A few days before the big day:

  1. Follow up with all guests who have not yet responded to your invitation.
  2. Make a fun and upbeat party playlist that sets the tone for the evening and gets your guests in the mood to party.
  3. If you’ve ordered decorations for your themed event, collect these pieces a few days in advance, so you have time to prepare your space.
  4. Double-check your party planning checklist to ensure you haven’t missed any small tasks along the way.

Let Get Loose take care of the planning for you

If you’d prefer to leave the organisation aspects to a party planning company in Australia, Get Loose should be your go-to for all special events. Having planned thousands of big bashes over the years, we can cover it all, from the venue, activities, food, decorations, invitations, and entertainment. We collaborate with suppliers that have strong reputations in their own right, and we’ll work closely with you to ensure everything on your party planning checklist is complete in advance. To learn more about our party plans in Australia or book your party package online today, get in touch with our team.

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